Legal

Policy brief & purpose

Fortis Security recognises that its business, directly and indirectly, impacts the communities in which we operate and the importance of preserving our natural environment to create a sustainable society for our future generations. Our Corporate Social Responsibility policy refers to our responsibility toward our communities and environment. Our company’s existence is not lonely. It’s part of a bigger system of people, values, other organisations and nature. The social responsibility is to give back to the world just as it gives to us.

Scope

This policy applies to our company, employees and its subsidiaries. It may also refer to suppliers and partners.

Policy elements

At Fortis Security, we consider Corporate Social Responsibility to be an important factor in our operations. We want to be a responsible business that meets the highest standards of ethics and professionalism.

Our company’s social responsibility falls under four main categories:

1. Environmental responsibility
2. Human rights responsibility
3. Philanthropic responsibility
4. Economic responsibility

Our willingness to observe our community, environment, and others’ welfare while being proactive in every initiative to promote our human and environmental rights.

Our social responsibilities fall under two categories: compliance and proactiveness. Compliance refers to our commitment to legality and willingness to observe community values. Proactiveness is every initiative to promote human rights, help communities and protect our natural environment.

Proactiveness

Donations and aid

Fortis Security may preserve a budget to make monetary donations. These donations will aim to:

Advance education and community events.

Alleviate those in need.

Volunteering

Fortis Security will encourage its employees to volunteer. They can volunteer through programs organised internally or externally. Our company may sponsor volunteering events from other organisations.

Preserving the environment

Apart from legal obligations, Fortis Security will proactively protect the environment like:

1. Recycling
2. Conserving energy
3. Organising reforestation excursions
4. Using environmentally-friendly technologies

Supporting the community

Fortis Security may initiate and support community investment and educational programs. For example, it may begin partnerships with vendors for constructing public buildings. It can provide support to nonprofit organisations or movements to promote cultural and economic development of global and local communities.

Learning

We will actively invest in R&D. We will be open to suggestions and listen carefully to ideas. Our company will try to continuously improve the way it operates.

Fortis Security is committed act to promote our identity as a socially aware and responsible business. Management must communicate this policy on all levels. Managers are also responsible for resolving any CSR issues.

1.1 INTRODUCTION

Fortis Security is committed to providing opportunities for employees to further grow, develop and reach their full potential within the organisation.

Employees need to continuously update their knowledge and acquire new skills to keep up with the changing working environment. Fortis Security is dedicated to maximising opportunities for all employees to improve and expand their knowledge, skills and abilities. Fortis Security aims to equip employees with the necessary tools that will enable them to develop and advance their career whilst allowing the business to adapt and continuously improve. As such, Fortis Security encourages employees to undertake relevant education, training and courses and to utilise any relevant training resources that are made available, in line with their respective roles and responsibilities, to the benefit of both Fortis Security and the individual.

1.2 EXPECTATIONS FOR YOUR ROLE

At the commencement of your employment, you will receive any training necessary for your specific job. As your employment progresses, your role may be extended to encompass new activities within Fortis Security’s business. You are expected to participate in any training deemed necessary for you to perform your role at the required standards.

1.3 ASSOCIATED COSTS AND REIMBURSEMENT

Fortis Security may agree to contribute to the cost of any education, training or development opportunities. In this event, you may be asked to enter into a specific agreement for training (the Training Agreement). However, where Fortis Security has contributed to your training and your employment is terminated, for whatever reason, Fortis Security will seek reimbursement of the costs in line with the Training Agreement. Further details are available separately.

Fortis Security is dedicated to encouraging and promoting a supportive and inclusive culture amongst our employees in order to promote diversity and eliminate discrimination in our workplace.

We aim to ensure that all employees and applicants are provided with equal opportunity in order to ensure that our workplace is representative of all sections of society, where every employee is respected and valued.

The purpose of this policy is to reinforce our commitment to provide equality and fairness to everyone in our workplace and not provide less favourable conditions or treatment on the grounds of age, disability, gender identity, marriage and civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation.

All employees regardless of their employment status will be treated fairly and with respect and when any candidate is selected for recruitment, promotion, training or any other benefit it will be done fairly and based on their aptitude and ability.

We will also give all of our employees help and encouragement to develop their full potential and talents in order to ensure that the skills and resources of our workplace are fully utilised to maximise our performance and efficiency.

Fortis Security commits to the following actions:

• facilitating equal employment opportunities based on ability, performance and potential by:
  • basing decisions on employment so as to further the principle of equal employment opportunity;
  • engaging and retaining a diverse workforce (e.g. establishment of support groups for relevant groups of like-minded individuals); and
  • increasing female, foreign and Aboriginal and Torres Strait Islander participation in the workforce.
• establishing initiatives to support inclusive and flexible work practices (e.g. paid parental leave, flexible work arrangements);
• delivering diversity training for managers which will particularly include how to manage a diverse and inclusive team, awareness of unconscious bias and Equal Employment Opportunity (EEO);
• delivering diversity and inclusion training for all staff;
• integrating diversity approaches into Talent, Leadership and Succession Plans;
• integrating diversity approaches into key processes including recruitment, training, performance management, rewards, communication, stakeholder engagement, procurement and product development; and
• building a safe workplace by taking action against inappropriate workplace behaviour that does not value diversity and inclusion including discrimination, harassment, bullying, victimisation and vilification.

All employees are also required to comply with these requirements and policy in order to promote fairness in the workplace by:

• complying with the provisions of this policy and supporting Fortis Security’s diversity initiatives;
• treating all colleagues and customers with respect and professionalism, respecting different ways of thinking and working to maintain a workplace that is inclusive and free from discrimination and harassment; and
• informing their Manager of any breach or potential breach of this Policy.

Managers are responsible for:

• ensuring that the principles outlined in this policy are applied in the workplace;
• ensuring all decisions relating to appointment, promotion and career development are made in accordance with the principles outlined in this policy;
• providing an inclusive environment that celebrates and recognises the value of a diverse team;
• considering all staff requests that will help promote diversity in the workplace and make reasonable accommodations to these requests; and
• understanding key community stakeholders, delivery partner, customer and end user preferences, ensuring their team members are aware of, and behave in accordance with this policy.
• ensuring all staff are made aware of their obligations and responsibilities in relation to diversity and the behaviours expected by Fortis Security; and
• providing ongoing support and guidance to all staff in relation to diversity principles and practices.

FORTIS SECURITY in Australia is subject to the Modern Slavery Act 2018 (Cth) (‘Act’) that commenced operation on 1 January 2019. The Act requires reporting entities subject to the Act, to produce an annual modern slavery statement. Our first annual statement is due on 31 March 2021.

We have a relatively simple supply chain that includes the purchase of products and services needed for the businesses day-to-day operations including security products, employment and training of staff, external security consultancy, IT infrastructure and support services and travel. FORTIS SECURITY’s People & Culture teams are committed to working to identify and address these practices if they occur, through robust due diligence and risk management processes, and a culture that encourages people to speak up when they feel like something is not right. In preparing for our first annual modern slavery statement, a senior internal director will take ownership and responsibility for compliance with the Act.

Particular steps we will undertake, include:

• To do the right thing by acting fairly, with due care, lawfully, in the company’s best interests and by honoring our commitments to customers.
• To act with honesty and integrity. Never make or receive improper payments, benefits or gains, and always deal ethically.
• Developing and reviewing company policies on modern slavery in operations and supply chains
• Developing training for staff in modern slavery requirements
• Preparing to conduct due diligence on local and global supply chains
• Reviewing supplier contracts to ensure they contain terms that are consistent with the Act
• Taking steps to address any potential modern slavery risks identified and
• Setting up a program to measure effectiveness through performance monitoring.

We are committed to operating our business lawfully and ethically and in only working with suppliers that are aligned to our values. We expect our suppliers to operate in accordance with all applicable modern slavery laws including those prohibiting human slavery and slavery like practices, human trafficking and child labour. We value and observe all laws regarding corporate social responsibility, environmental and workplace safety protection and staff inclusion and diversity. We have a whistle-blower policy and an external hotline for staff and suppliers to use.